1
Connect Gmail.
New invoices are picked up as they arrive. On Pro, TaxFlow also pulls the last 24 months.
Connect Gmail
Built for UK sole traders and small businesses
Every invoice in your Gmail, ready for your accountant
TaxFlow scans your inbox for invoices and receipts, pulls out the details, and gives your accountant a file that drops straight into Xero Bills. No forwarding, no folders.
Start free No card needed · Takes 2 minutes
InboxScanning your inbox
- AAdobeYour invoice INV-4471scanning…
- MMumSunday lunch?
- FFigmaReceipt for your subscription
- SShutterstockYour receipt, order #88213
- WWeekly Digest10 tips for tax season
- FFigmaReceipt (resent)
TAXFLOW ARCHIVE
- Adobe12 Oct£54.99VAT ✓
- Figma11 Oct£15.00VAT ✓
- Shutterstock09 Oct£29.00VAT ✓
- Figma11 Oct£15.00duplicate
Re: Re: Receipt??invoice_final_v3.pdfIMG_2041.jpgFwd: Your orderWhatsApp · 14 Marscan0007.pdfRe: can you resend?receipt (1).pngQ3 expenses??Thread · 38 messages
Re: Re: Receipt??invoice_final_v3.pdfIMG_2041.jpgFwd: Your orderWhatsApp · 14 Marscan0007.pdfRe: can you resend?receipt (1).pngQ3 expenses??Thread · 38 messages
Your receipts are buried in email threads, PDFs and WhatsApp chats.
Every month or quarter, you lose an evening digging them out, and something always goes missing.
HOW IT WORKS
Three steps. Then it runs on its own.
2
Send the rest on WhatsApp.
Snap a paper receipt and it's added.
receipt.jpg ✓✓
3
Hand it over.
Share a link or export a clean file for your accountant. Export straight into Xero Bills Export straight into QuickBooks bills
runtaxflow.com/share/…Copy
WHAT YOU GET
Everything your accountant asks for, already done.
NEW · JUST NOW
Automatic capture
New invoices are picked up as soon as they arrive.
vendordateamountcurrencyVAT
Details extracted
Vendor, date, amount, currency and tax, without typing.
DUPLICATE · £15.00 ≠ £51.00
Mistakes flagged
Duplicates and mismatched amounts get caught before your accountant sees them.
figma 2023
One searchable archive
Find any receipt in seconds, years later.
Accountant-ready
A share link with no login and no access to your Gmail, or an export they can use straight away.
Share linkExport file
The three things people ask first.
“Is my inbox safe?”
TaxFlow only reads emails that look like invoices. Gmail access is verified by Google and has passed a CASA security assessment. You can disconnect any time.
“I already have an accountant.”
Great. TaxFlow gets them everything, complete, without you chasing receipts.
“Another tool to learn?”
You connect Gmail once, and after that it runs on its own.
PRICING
Start free. Upgrade when it pays for itself.
FREE
£0
- Free for good; documents kept 60 days
- 20 invoices a month
- Gmail sync as invoices arrive — no historical backfill
- One Gmail inbox and one WhatsApp number
- Basic CSV export and a link for your accountant
- Export straight into Xero Bills
- Export straight into QuickBooks bills
PRO
£10/month
Billed annually · charged in GBP
- 100 invoices a month
- Documents kept for 7 years
- 24-month Gmail backfill
- Unlimited Gmail inboxes and WhatsApp numbers
- PDF and ZIP of source documents
FAQ
TaxFlow keeps your invoices and receipts as organised digital records and gives you or your accountant a file to import into the software you file with, such as Xero. It isn't MTD filing software and doesn't submit anything to HMRC.